Project Administrator
Position summary
The Project Administrator will lead and coordinate the administrative aspects of projects and take ownership of project communications and record keeping. Project related tasks include but are not limited to; the production and distribution of letters, minutes, memos and correspondence which could include design and construction documents, agreements, reports, studies, specifications, tables, contracts and forms as needed and requested by the project and project staff. The Project Administrator is also responsible for organizing and managing project information flow during construction phase services including the logging, distribution and tracking of submittals, ASIs (Architect’s Supplemental Instructions) and RFIs (Request for Information) and similar instruments. Additionally, the archiving of project information, both electronic and hardcopy, by phase and at project completion will be the responsibility of this position.
In addition to project related activities, this person will perform general office logistics, support, and clerical functions including, but not limited to; greeting visitors, reserving/managing meeting rooms, making travel arrangements for staff, answering phones/taking messages, managing files, maintaining various office calendars, planning office events, maintenance of supplies, coordinating deliveries/shipments, day to day care of the office environment, and general office organization and efficiencies.
Treanor will not sponsor work visas for this position. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Treanor is committed to equitable compensation practices. A candidate’s salary is determined by various factors including, but not limited to, degree, relevant work experience, skills, and certifications. The anticipated salary range for candidates meeting the stated requirements is $25-30/hour and will vary by the states we operate in.
Primary responsibilities
- Work to create positive client, project, and team experiences and become integral to the success of the project teams.
- Support project teams and project management efforts
- Perform administrative aspects of office management functions as needed including assistance to Human Resources, Finance, Information and Design Technology, Marketing, Project Delivery and general office administration
- Sequence, prioritize and communicate work efforts
- Seeks to understand, improve and mentor others regarding software, procedures and protocols for project efficiency and quality
- Contributes to business development and marketing efforts as needed
Position requirements
- Organized and able to prioritize & multi-task
- Collaborative & team-oriented work style
- Innovate new processes and procedures to improve efficiency
- Friendly, positive attitude
- Flexible
- Self-motivated towards achievement
- Strong communicator
- Good sense of humor
- Detail oriented
- Anticipates client and team needs
- Proficient in Microsoft Office Suite and Bluebeam Revu
PREFERRED QUALIFICATIONS
- Familiar with the design and construction industry
- Knowledge of the construction administration process
- Proficiency in Deltek preferred but not required
What it's like to work here
We support our employees with competitive benefits and a work environment that values inclusion, wellness, collaboration, and growth.
Treanor is an Equal Employment Opportunity employer and will not discriminate on the basis of race, religion, color, national origin, gender, age, genetic information, sexual orientation, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local laws. If you meet the requirements of the position, you are encouraged to apply. We are an E-Verify Employer.
Notice to External Search Firms: Treanor does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Treanor engages with search firms directly for hiring needs.